Ancillary Events
ASHG’s Annual Meeting will be virtual again this year and we hope you will consider hosting your own ancillary event to engage with our vibrant community. Ancillary Events are non-ASHG sponsored events such as business meetings, receptions, industry meet-and-greets, or networking/social hours. There is no fee to submit a request.
You will be required to complete the following information via our submission form:
- Submitter’s name and email
- Host organization name
- Title of event (100 characters or fewer, including spaces)
- Event date and start/end times (must be in Eastern Daylight Time)
- 50-word event description (for internal use)
- Indication of whether this is an open event or by invitation/separate registration
- Web link to your event’s web page (ASHG will not host these events) — we encourage event sponsors/hosts to create a landing page for your event to collect leads of interested attendees, ASHG does not provide this
The time of your event(s) must not conflict with ASHG’s official scientific sessions. Approved times are (Eastern Daylight Time):
| Date | Time |
|---|---|
| Monday, October 11 to Monday, October 18 | Anytime |
| Tuesday, October 19 | Before 10:30 am (must end before this time) or after 7:00 pm |
| Wednesday, October 20 | Before 10:30 am (must end before this time) or after 7:00 pm |
| Thursday, October 21 | Before 10:30 am (must end before this time) or after 7:00 pm |
| Friday, October 22 | Before 10:30 am (must end before this time) or after 7:00 pm |
| Saturday, October 23 to Monday, November 15 | Anytime |
ASHG will include the following information on the Annual Meeting website and Mobile App:
- Title of event
- Host organization name
- Event date and start/end times (must be in Eastern Daylight Time)
- Web link to hosted site (e.g., Zoom link or other virtual platform link; ASHG will not host these events)
ASHG reserves the right to refuse to review any application that does not meet criteria. Events approved by ASHG shall in no way state or imply endorsement of or support by ASHG for the event, organizer, products, or services discussed in announcements or advertising, or during the presentations.
Rules and Guidelines
- Events must have an education or scientific component or be a networking opportunity to connect with colleagues. Listings for committees, editorial meetings, etc., will not be included.
- ASHG reserves the right to reject applications based on requests that do not meet our guidelines.
- ASHG accepts no financial or organizational responsibility for events requested through this process.
- Organizers are required to adhere to ASHG’s Code of Conduct policy and should communicate this with attendees invited to their events.
- Organizers will have access to purchase advertising and promotional activities. Contact exhibits@ashg.org for more information.
- Failure to adhere to the policy may result in any or all of the following:
- Cancellation of event.
- Refusal to allow the company or group to list the information on the ASHG schedule.
- Refusal to allow organizers the opportunity to hold an event in the future.
Please contact meetings@ashg.org with any questions.